This part of ISO establishes the core concepts and principles for the creation, capture and management of records. It sits at the heart of a number of. ISO defines the concepts and principles from which approaches to the creation, capture and management of records are. Information and documentation — Records management — Part 1: General.
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Click to learn more. In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker. Participatory cultures, trust technologies and decentralisation: This was the central standard in a suite of products on recordkeeping that had grown up in its wake since dree issue of ISO Skip to content Cassie Findlay. This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems frfe services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.
Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. Leave a Reply Cancel reply The following information is needed for us to identify you and display your comment. The Standard is not a compliance tool, and contains no auditable requirements. The standard is made up of 2 parts. As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment.
Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay
The previous standard provided much more of a practical read in terms of what these controls should be registration, classification, tracking etc. The biggest change is the omission in the new standard of any prescribed methodologies that could be used to establish such a records management programme — most notably the omission of DIRKS Designing and Implementing Recordkeeping Systems which for many years has served as a useful implementation tool for many a records manager.
Information security management systems. It had been twelve years since the issue of the first edition. Thank you for this! A series of three books published by the British Standards Institute complement the standard.
BS ISO Information and documentation. Records management. Concepts and principles
This website is best viewed with browser version of up to Microsoft Internet Explorer 8 or Firefox 3. Good records management is a fundamental element of good information governance and good business.
The development and documentation of policies, responsibilities, authorities and training schemes for digital resource management is as important as the design and implementation of a system to ingest, manage, store, render and enable access. The faster, easier way to work with standards. ISO is considered by many to be more easily understood, as it provides more concrete guidance on the management of records.
There is a new version of the international standard for records management (ISO 15489-1:2016)
It defines rree concepts and principles relating to: This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing. The characteristics of both records and record systems figure 1 The principles to adhere to when managing records figure 2 Model workflow for the implementation of a records system figure 3 Instruments required for the management of ftee, and consequently the implementation of a records system figure 4 Records management processes figure 5 Audit and monitoring requirements and methodologies Training requirements Figure 1: We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
Also available as a preprint at: This standard does not define an implementable metadata set for records management. It had been formally adopted gree over 50 nations and translated into 15 languages. We understood that our expertise is essential in a connected and information abundant world, with appraisal and access at the heart ido our contribution. Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a 115489-1 activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody.
Why preserve digital data?
General outlines a framework for best practice, and is intended as a general briefing document, on the basic principles of managing records, for all staff and management of an organisation. Hi Cassie, great article!
BS ISO 15489-1:2016
Your basket is empty. Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.
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A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience. Skip to content Menu Home About. It defines the concepts and principles relating to:. As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging.